Productivity Apps Worth Trying in 2025

Staying productive in 2025 means leveraging the latest technology to streamline your workflow, minimize distractions, and make the most of every hour. With an ever-growing list of productivity apps available, it can be hard to choose which ones are truly worth your time. Whether you’re managing a team, organizing personal projects, or simply trying to declutter your digital life, here are the productivity apps you should seriously consider this year.

Sunsama: Master Your Daily Planning

Sunsama is more than a to-do list—it’s a daily planner designed to help you understand how you spend your time. By visualizing your day and integrating with popular tools like Gmail, Apple Calendar, and Notion, Sunsama helps you allocate hours to what matters most. Its intuitive dashboard lets you spot where your time goes, making it ideal for small business owners and freelancers who need to balance multiple responsibilities. Sunsama’s ongoing efforts to expand integrations mean it’s only getting better for those who want a fully connected workflow.
Best for: People who want deep insights into their daily schedules and seamless calendar integration.

Zapier: Automate Everything

If you’re looking to take automation to the next level, Zapier is the app to try. Zapier connects thousands of apps, letting you automate repetitive tasks without writing any code. For example, you can create a client database, set up forms, and build a custom chatbot—all within Zapier. Their built-in AI helps you visualize workflows and optimize every step. Although the free plan is somewhat limited, Zapier’s robust paid tiers unlock multi-step automations and advanced integrations.
Best for: Anyone who wants to streamline work by connecting multiple apps and automating manual tasks.

Notion: All-in-One Workspace

Notion continues to be a favorite for productivity enthusiasts in 2025. Its flexible platform allows you to set up simple notes, complex databases, reading lists, and even manage creative writing projects—all in one place. Notion’s minimalist text formatting means less time fiddling with settings and more time focusing on your work. It’s as simple or complex as you want, making it perfect for both beginners and advanced users.
Best for: Those who need a customizable digital workspace for notes, projects, and collaboration.

TickTick: Smart Task Management

For users who crave a powerful, customizable task manager, TickTick stands out. It offers more features than most people will use, but its flexibility is what makes it shine. You can set up lists, reminders, priorities, and even habits. TickTick is especially popular among people who want to tailor their to-do list experience to their workflow, ignoring the extras they don’t need.
Best for: Busy professionals and productivity nerds who want a feature-rich task manager.

Traqq: Automatic Time Tracking

Ever finish your workday wondering where your time went? Traqq is an automatic time tracker that logs your app and website usage without manual input. It works offline and syncs data once you’re back online. The dashboard gives you detailed reports, helping you identify your most productive hours and biggest time drains. Smart reminders encourage you to take breaks, helping boost productivity and well-being.
Best for: Anyone seeking effortless time tracking and insights for better work habits.

Google Keep: Simple, Fast Notes

If you’re after a straightforward notes app, Google Keep remains one of the best. Quick to open and easy to use, it’s perfect for jotting down ideas, shopping lists, or reminders anytime. Its integration with Google Workspace makes it a smart choice for those already embedded in the Google ecosystem.
Best for: Users who want fast, reliable note-taking without fuss.

Expert Tips for Maximizing Productivity Apps

While picking the right app is important, maximizing productivity comes down to building habits around your tools. Here are a few expert tips for getting the most out of your apps:

• Integrate Where Possible: Choose apps that work together so you don’t waste time switching between tools.
• Automate Repetitive Tasks: Use Zapier to streamline workflows and eliminate manual steps.
• Review Your Day: Use Sunsama or Traqq to look back at how you spent your time and adjust for tomorrow.
• Keep It Simple: Don’t overload yourself with features—focus on what helps you get things done.

Watch: Best Productivity Apps I Use (YouTube)

This recent video covers popular productivity apps like Notion, Todoist, Sunsama, and more, with real-world tips for choosing and optimizing your workflow.

Sources

• The Best Productivity Apps To Try In 2025 - Real Skin Diaries
• The best productivity apps in 2025 - Zapier Blog
• Best Productivity Apps to Help You Accomplish More in 2025 - Clean Email
• 5 productivity apps I swear by, and one of them unlocks the rest - Android Authority
• Best Productivity Apps I Use - YouTube